How to Record Meetings GDPR-Compliantly

A practical guide to recording and transcribing meetings while staying fully GDPR compliant.

2025-02-20 · 7 min read

The GDPR Challenge

Recording meetings creates personal data under GDPR. This means you need a legal basis, must inform participants, and must handle the data responsibly.

Key Requirements

To record meetings GDPR-compliantly, you must:

Inform all participants — before recording starts

Obtain consent — or have a legitimate interest

Store data in the EU — (or ensure adequate safeguards)

Enable data deletion — on request

Limit data retention — to what's necessary

How Sally Handles GDPR

Sally is built with GDPR compliance at its core:

Participants are notified when Sally joins

Recording can be paused or stopped at any time

All data is processed and stored in the EU

Data deletion available on request within 30 days

No data is used for AI model training

Best Practices

Always communicate transparently with your team about meeting recordings. Make it easy for anyone to opt out, and regularly review your data retention policies.

#gdpr #compliance #security #recording